OpBase

• AI-powered creation of professional processes from audio, video, documents, and text
• Automatic transcription and structuring of company knowledge into SOPs
• Centralized process library organized by business area
• AI-powered semantic search across documented company processes
• AI Concierge for answering process questions from approved SOPs
• Version control with immutable process history and approval management
• Read receipts, timestamps, and checklist execution records
• Operations dashboard with process coverage, freshness, and engagement metrics
• MCP integration for connecting authorized processes with AI agents
• Access controls, tenant isolation, encryption, backups, and compliance features

OpBase

OpBase is an AI-powered process documentation and knowledge management platform designed to turn company knowledge into clear, searchable standard operating procedures. The platform provides a centralized process base for employees and AI agents, helping organizations document how work is performed, maintain consistent procedures, and make operational knowledge easier to access.

AI Process Documentation

OpBase uses artificial intelligence to transform existing knowledge into structured business processes. Users can provide audio, video, documents, or raw text, and the platform can transcribe, organize, and convert that information into professional process documentation. This allows businesses to capture operational knowledge without requiring every process to be manually written from scratch.

Audio and Video to SOPs

The platform can use spoken explanations and recorded information as inputs for process creation. Employees can explain how a task is performed, provide supporting material, and use OpBase to structure that information into documented procedures. Generated processes can be presented as narrated text, infographics, or slides.

Centralized Process Library

OpBase provides a centralized location for company processes and SOPs. Processes can be organized by business area, allowing teams to locate operational information without relying on individual employees, scattered documents, or informal explanations. The centralized approach is designed to provide a consistent source of operational knowledge across an organization.

AI-Powered Semantic Search

OpBase includes AI-powered semantic search for finding information across documented processes. Instead of relying only on exact keyword matches, semantic search is designed to help users locate relevant procedures based on the meaning of their questions or searches. This can make large collections of SOPs easier to navigate.

AI Concierge

The AI Concierge allows team members to ask questions about how specific tasks should be performed. Its answers are generated from documented company processes rather than unrestricted general information, and responses can include direct links to the relevant source SOP. This provides employees with a conversational way to access operational knowledge.

Process Version Control

OpBase supports version management for documented processes. Organizations can maintain process histories and track changes over time, helping teams distinguish current procedures from previous versions. Immutable version history can also provide an auditable record of how documented processes have changed.

Approvals and Process Governance

The platform supports controls around documented procedures, including version management and approval workflows. These capabilities can help organizations establish defined ownership and review processes for operational documentation, particularly when procedures need to remain consistent across teams.

Process Read Receipts

OpBase provides read receipts for users, including timestamps that record when documented processes have been accessed. This can help organizations monitor whether employees have reviewed important procedures and provide additional evidence for internal process management and training activities.

Checklist Execution

Documented processes can include checklist-based execution. OpBase records checklist activity and allows execution records to be exported as PDF evidence. This provides organizations with a way to document that specific process steps were completed and retain evidence of operational execution.

ISO 9001 Documentation Support

OpBase includes features intended to support organizations that need structured process documentation and evidence. Read receipts, version history, and checklist execution records can contribute to documentation practices associated with quality management systems, including ISO 9001 requirements. Organizations remain responsible for determining whether their own implementation meets applicable certification requirements.

Operations Dashboard

The OpBase operations dashboard provides visibility into the condition of a company’s documented processes. Its Health Index considers areas such as process coverage, freshness, and engagement. Review alerts can also identify processes that may be becoming outdated and require attention.

Process Freshness and Review Alerts

Business processes can change as systems, responsibilities, policies, and operating procedures evolve. OpBase monitors process freshness and provides review alerts to help teams identify documentation that may need to be revisited. This is designed to reduce reliance on outdated operational instructions.

AI Agent Integration

OpBase is designed to make documented company processes available to AI agents through an MCP server. The platform supports connections with AI systems such as Claude, ChatGPT, and Copilot, allowing authorized agents to access selected operational knowledge.

MCP Server and Access Control

The OpBase MCP integration uses OAuth authentication and provides process-level access controls. Organizations can choose which processes an AI agent is allowed to access, while connections can be revoked when required. AI reads are also recorded in an access log, providing visibility into how connected agents interact with company processes.

Security and Data Protection

OpBase describes several security and data protection measures for its platform. These include tenant isolation using row-level security, encryption for data in transit and at rest, and daily backups. The platform also states that it supports LGPD compliance and GDPR-aligned practices.

Knowledge Management for Teams

OpBase is designed to reduce dependence on informal or employee-specific knowledge by turning operational experience into documented processes. Teams can use the platform to make procedures available across the organization, helping employees find information without repeatedly asking colleagues how a particular task should be completed.

AI-Ready Company Knowledge

OpBase extends traditional process documentation by making structured SOPs usable by both employees and AI agents. Instead of keeping company procedures exclusively in documents intended for human readers, the platform provides controlled access mechanisms that allow authorized AI systems to retrieve the same documented operational knowledge.

Business Operations and Onboarding

Centralized SOPs can support employee onboarding by giving new team members access to documented procedures and answers to common operational questions. OpBase’s process search and AI Concierge are designed to make this information easier to find while maintaining a consistent source of instructions for the organization.

Company Process Standardization

OpBase is focused on helping organizations standardize how recurring tasks are documented and performed. By centralizing procedures, managing versions, monitoring process freshness, and providing searchable access, the platform provides a structured environment for maintaining operational consistency as companies grow.

Frequently Asked Questions

What is OpBase?

OpBase is an AI-powered process documentation and knowledge management platform that helps organizations turn company knowledge into searchable SOPs for employees and authorized AI agents.

Who is OpBase designed for?

OpBase is designed for businesses and teams that need to document, organize, standardize, search, and maintain operational processes and company knowledge.

Can OpBase create SOPs with AI?

Yes, OpBase can use audio, video, documents, and raw text to transcribe, structure, and transform information into professional process documentation.

Does OpBase support AI search?

Yes, OpBase provides AI-powered semantic search across documented processes, allowing users to find relevant operational information using natural-language queries.

What is the OpBase AI Concierge?

The AI Concierge allows employees to ask questions about company processes and receive answers based only on documented processes, with links to the relevant source SOP.

Can OpBase connect with AI agents?

Yes, OpBase provides an MCP server with OAuth authentication for connecting authorized processes to AI agents such as Claude, ChatGPT, and Copilot.

Does OpBase provide process version control?

Yes, OpBase provides version management and immutable version history so organizations can track changes to documented processes over time.

Does OpBase provide security controls?

Yes, OpBase describes tenant isolation, row-level security, encryption in transit and at rest, daily backups, LGPD compliance, GDPR-aligned practices, and access logging for connected AI agents.

Does OpBase publish standard pricing?

No standard public starting price is currently disclosed on the OpBase website. Pricing information is not publicly available enough to verify a specific subscription cost.

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